---
title: Invite a collaborator or assistant
sidebarTitle: Collaborators
description: >-
  Give a team member, assistant or co-facilitator their own access to your
  dashboard.
audience: luminary
feature: collaborators
type: guide
availability: live
last_verified: '2026-10-15'
keywords:
  - collaborators
  - team members
  - assistant access
  - invite team
  - co-facilitator
  - permissions
  - staff login
url: 'https://help.bringsoul.life/luminaries/settings/collaborators'
---

# Invite a collaborator or assistant

> Give a team member, assistant or co-facilitator their own access to your dashboard.

[Settings → Collaborators](https://portal.bringsoul.life/settings/team) (_"Invite collaborators to help manage your portal."_) lets other people help run your portal with their own login, so you never share your password.

## When to use this

- An assistant helps you with content, events or members.
- A co-facilitator or team member hosts sessions.
- You want someone to help set up your portal.

**Step 1: Open Collaborators**

Go to [Settings → Collaborators](https://portal.bringsoul.life/settings/team) and click Invite
Collaborator.

**Step 2: Enter their details**

Enter their Name and Email. Leave the Role as Collaborator: *"Can manage content but not billing
or team."*

**Step 3: Send the invitation**

Click Send Invitation. They appear in your list as INVITED.

**Step 4: They accept**

They open the email, click to accept, and see *"Invitation Accepted!"*. They then create their
account or log in. Their status changes to ACTIVE.

If they sign up on their own with the invited email instead, Soul asks *"Join [your portal] as a
collaborator?"* before setting up a portal for them. They click Join [your portal] to join your
team, or Create My Own Portal to start their own.

## Manage your team

- Resend Invitation: from the ⋯ menu, for someone who hasn't accepted yet.
- Remove: from the ⋯ menu. _"They will lose access to this portal."_ The owner can't be removed.

## What collaborators can and can't do

| Collaborators can                          | Only the owner can                        |
| ------------------------------------------ | ----------------------------------------- |
| Manage your offerings, content and members | Invite or remove collaborators            |
| Host sessions, when added as staff         | Manage your custom domain                 |
|                                            | Manage your Soul subscription and billing |

A portal has exactly one owner: the person who created it.

## Let clients book a team member

To let clients book 1:1 sessions with a collaborator, add them as staff in [Business → Resources](https://help.bringsoul.life/luminaries/business/resources) (Add Staff → Add existing collaborator), then add them to the session type. You can also choose Invite a new collaborator there, and their staff profile is created when they accept.

## Good to know

- Each email can only belong to one portal's team. Someone who's already a collaborator on another portal can't be invited with the same email.
- Inviting an email that's already on your team won't work. Use Resend Invitation instead.
- Capital letters in an email don't matter: an invitation to Alex@Example.com reaches someone who signs up as alex@example.com.
- An invitation lasts 7 days. If it runs out before they accept, use Resend Invitation.
- Running two practices with different audiences? You can create a second portal using another email address.

**Warning:** 
Only invite people you trust. Collaborators can see your members and change your offerings.

## Related

- [Set up staff, rooms and add-ons](https://help.bringsoul.life/luminaries/business/resources)
- [1:1 Sessions](https://help.bringsoul.life/luminaries/offerings/sessions/introduction)
- [Settings introduction](https://help.bringsoul.life/luminaries/settings/overview)